PRIVACY POLICY

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Last updated February 27, 2025

This Privacy Notice for Vance Tech Inc. (doing business as Vera) (“we,” “us,” or “our”) describes how and why we might access, collect, store, use, and/or share (“process”) your personal information when you use our services (“Services”), including when you:

• Visit our website at http://www.hirevera.com, or any website of ours that links to this Privacy Notice;
• Use Vera. Vera is an AI back‑office service for startups and SMBs that handles business obligations like a top‑tier admin and operations manager;
• Engage with us in other related ways, including any sales, marketing, or events.

Questions or Concerns?
Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at [email protected].

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TABLE OF CONTENTS

1. What Information Do We Collect?
2. How Do We Process Your Information?
3. Google API Services
4. What Legal Bases Do We Rely On to Process Your Personal Information?
5. When and With Whom Do We Share Your Personal Information?
6. Do We Use Cookies and Other Tracking Technologies?
7. Do We Offer Artificial Intelligence‑Based Products?
8. Third-Party API Data Usage
9. How Long Do We Keep Your Information?
10. How Do We Keep Your Information Safe?
11. Do We Collect Information from Minors?
12. What Are Your Privacy Rights?
13. Controls for Do‑Not‑Track Features
14. Do United States Residents Have Specific Privacy Rights?
15. Do We Make Updates to This Notice?
16. How Can You Contact Us About This Notice?
17. How Can You Review, Update, or Delete the Data We Collect from You?

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1. WHAT INFORMATION DO WE COLLECT?

In this section, we describe the types of personal information we collect from you. This may include information you provide directly to us when you register on our Services, fill out a form, or otherwise interact with us; information that is collected automatically (such as your IP address, browser type, and device characteristics); and information obtained from other sources, such as public databases or our marketing partners.

(Full details of the categories of personal data—such as names, contact details, payment information, and more—are provided here in the complete policy. For brevity, please insert the full list and description as originally provided.)

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2. HOW DO WE PROCESS YOUR INFORMATION?

We process your personal information in order to provide, improve, and administer our Services; communicate with you; maintain security; prevent fraud; and comply with legal obligations. The specific processing activities may vary depending on how you interact with our Services.

(Insert the full details of the processing purposes, methods, and legal justifications as described in the original policy.)

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3. GOOGLE API SERVICES

Our application uses Google API Services (such as Google Sign-In and other Google APIs) to authenticate users and to access certain Google user data. In doing so, we strictly adhere to Google’s API Terms of Service and the Google API Services User Data Policy.

Accurate Representation:

• Our OAuth consent screen and in‑product disclosures clearly state our identity, purpose, and the exact scopes requested from Google users.
• Our Privacy Policy is published on a verified domain and is consistently linked on our homepage and the OAuth consent screen.

Limited Use and Minimal Permissions:

• We request only the minimum permissions necessary to provide and enhance our core, user‑facing features.
• Data obtained from Google APIs is used solely for authentication and to power the functionality described in this section.
• We do not use the data for secondary purposes (such as targeted advertising or reselling).

Secure Data Handling:

• All data accessed via Google API Services is transmitted and stored securely using robust technical and organizational measures.

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4. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?

We process your personal information only when we have a valid legal basis to do so. These bases may include:

• Consent: When you have given us permission to use your personal information for a specific purpose.
• Performance of a Contract: When processing is necessary to fulfill our contractual obligations to you.
• Legitimate Interests: When processing is necessary for our legitimate business interests and does not override your fundamental rights.
• Legal Obligations: When required by law to process or disclose your information.
• Vital Interests: When processing is necessary to protect your life or the life of another person.

(The full details and explanations regarding these legal bases are provided in the complete policy.)

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5. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We share your personal information only in specific situations and with specific categories of third parties, such as:

• Vendors, Consultants, and Other Third‑Party Service Providers: Who perform services on our behalf under contractual agreements that require them to protect your personal information.
• Affiliates: Our parent company and subsidiaries, which are required to honor this Privacy Policy.
• Business Partners: To offer you certain products, services, or promotions.
• Legal and Regulatory Authorities: When required by law or to protect our legal rights.

(Include any additional details or lists provided in the original document.)

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6. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

We may use cookies, web beacons, pixels, and similar tracking technologies to collect information about your use of our Services. These technologies help us to:

• Maintain the security of our Services and your account.
• Prevent crashes and fix bugs.
• Save your preferences and assist with basic site functions.
• Provide analytics and advertising support through third parties.

For more detailed information, please refer to our Cookie Notice. If these tracking technologies are considered a “sale” or “sharing” under applicable laws, you may opt out of them by following the instructions provided in that notice.

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7. DO WE OFFER ARTIFICIAL INTELLIGENCE‑BASED PRODUCTS?

Yes, we offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively, “AI Products”). These are designed to enhance your experience and provide innovative solutions. Our AI Products may include:

• AI Insights
• AI Automation
• AI Document Generation
• AI Search
• AI Research
• AI Bots

All personal information processed using our AI Products is handled in accordance with this Privacy Policy and with any agreements we have with our third‑party AI service providers.

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8. Third-Party API Data Usage

We integrate with third-party APIs, including but not limited to Google API Services, to provide essential functionality within our application. We handle all user data accessed through these APIs with strict privacy controls and in compliance with applicable policies and regulations.

• No AI/ML Training or Generalization:
  We do not use data obtained via third-party APIs for artificial intelligence (AI) or machine learning (ML) model training, improvement, or generalization.
• No Aggregation Across Users:
  We do not aggregate or analyze user data from third-party APIs beyond what is necessary to provide individual user-specific functionality.
• Minimal and Purpose-Limited Data Access:
  We access only the minimum data necessary to fulfill the service requested by the user. We do not use this data for purposes beyond the user’s direct interaction with our application.
• User Control & Transparency:
  Users retain full control over their data accessed through third-party APIs, including Google APIs. Data retrieval and display occur only as explicitly requested by the user.
• Compliance with API Provider Policies:
  We strictly adhere to the terms, conditions, and privacy policies of the third-party API providers we integrate with, including Google's API Services User Data Policy.

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9. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Notice, unless a longer retention period is required or permitted by law (for example, for tax or legal reasons). When your personal information is no longer needed, we will either delete or anonymize it. In cases where deletion is not immediately possible (such as with backup archives), your information will be securely stored and isolated from further processing until deletion is feasible.

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10. HOW DO WE KEEP YOUR INFORMATION SAFE?

We have implemented appropriate technical and organizational security measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security. You should only access our Services in a secure environment.

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11. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect, solicit, or market to children under 18 years of age, nor do we knowingly sell their personal information. By using our Services, you represent that you are at least 18 years old or that you are the parent or guardian of a minor and consent to such minor dependent’s use of our Services. If we become aware that personal information from a child under 18 has been collected, we will take steps to deactivate the account and promptly delete the information. If you become aware of any such collection, please contact us at [email protected].

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12. WHAT ARE YOUR PRIVACY RIGHTS?

Depending on where you live, you may have certain rights regarding your personal information under applicable data protection laws. These rights can include:

• Right to Know: Whether or not we are processing your personal data.
• Right to Access: Obtain a copy of your personal data.
• Right to Correct: Request correction of inaccuracies in your personal data.
• Right to Delete: Request deletion of your personal data.
• Right to Data Portability: Request a copy of your data in a structured format.
• Right to Restrict Processing: Request limitations on how we process your data.
• Right to Object: Object to the processing of your personal data.
• Right to Non‑Discrimination: For exercising your privacy rights.

For a complete description of your rights and how to exercise them, please see this section in detail.

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13. CONTROLS FOR DO‑NOT‑TRACK FEATURES

Most web browsers and some mobile operating systems include a Do‑Not‑Track (DNT) feature that signals your privacy preference not to have data about your online browsing activities tracked. However, because there is no universally recognized standard for DNT, we currently do not respond to these signals. If a standard is established in the future and we are required to adhere to it, we will update this Privacy Notice accordingly.

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14. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

Certain U.S. states have enacted laws that grant residents additional rights regarding their personal information. For example, if you reside in California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, or Virginia, you may have the right to:

• Request access to and obtain details about the personal information we maintain about you.
• Request correction of any inaccuracies in your data.
• Request deletion of your personal information.
• Withdraw your consent to our processing of your personal information.
• Request a list of categories and specific third parties with whom your personal information has been shared (subject to certain legal limitations).

Additional details, including any tables categorizing the data collected, are provided in this section of the full Privacy Notice.

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15. DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we may update this Privacy Notice from time to time. The most current version will always be posted on our website with an updated "Revised" date at the top of this document. If we make material changes to this notice, we may notify you by posting a prominent notice on our website or by sending you a direct notification. We encourage you to review this Privacy Notice frequently to stay informed about how we are protecting your information.

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16. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this Privacy Notice, please contact us by:

Email:
[email protected]

Postal Mail:
Vance Tech Inc.
169 Madison Ave, STE 11265
New York, NY 10016
United States

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17. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Depending on the applicable laws of your country or state, you may have the right to request access to the personal information we collect from you, obtain details on how it is processed, request corrections, or ask for its deletion. You may also have the right to withdraw your consent for our processing of your personal information. To exercise these rights, please submit a data subject access request or contact us using the details provided above.

This document constitutes our complete Privacy Policy as updated to incorporate the requirements for Google API Services and any other applicable legal obligations. Please review it carefully and retain a copy for your records.

End of Privacy Policy